PRIVACY POLICY
Posted as of 14 November, 2023
Last updated as of 01 March, 2024
This legal agreement is an electronic record in terms of the Indian Information Technology Act, 2000 and rules there under as applicable and the amended provisions about electronic records in various statutes as amended by the Indian Information Technology Act, 2000. This electronic record is generated by a computer system and does not require any physical or digital signatures.
This legal document is published in accordance with the provisions of Rule 3 (1) of the Indian Information Technology (Intermediaries guidelines) Rules, 2011 and Rule 4 of the Information Technology (Reasonable security practices and procedures and sensitive personal data or information) Rules, 2011 of Information Technology Act, 2000 amended through Information Technology Amendment Act, 2008 that require publishing the Terms of Use and practices for access and usage of any functional Application.
This Application is created and operated by M/s File (hereinafter referred to as “We”, “Our”, and “Us”) and operating under the brand name “Filecentral.io” (“Brand name”). The creator of this Privacy Policy ensures a steady commitment to Your privacy with regard to the protection of your invaluable information that you may share across on this Application. This privacy policy contains information about the Application “Filecentral.io” (“Application”).
For the purpose of these Privacy Policy (“Privacy Policy”), wherever the context so requires, “We”, “Our”, and “Us” shall mean and refer to the Application. “You”, “Your”, “Yourself”, “User” shall mean and refer to natural and legal individuals who shall be users of this Application provided by us and who is competent to enter into binding contracts, as per Indian laws. “Third Parties” refer to any Application or individual apart from the Users and the creator of this Application
To provide You with Our uninterrupted use of the Application, We may collect and, in some circumstances, disclose information about you with your permission. To ensure better protection of Your privacy, We provide this notice explaining Our information collection and disclosure policies, and the choices You make about the way Your information is collected and used.
This Privacy Policy shall be in compliance with the General Data Protection Regulation (GDPR) in effect from May 25, 2018, and any and all provisions that may read to the contrary shall be deemed to be void and unenforceable as of that date. If you do not agree with the terms and conditions of our Privacy Policy, including in relation to the manner of collection or use of your information, please do not use or access the Site. If you have any questions or concerns regarding this Privacy Policy, you should contact our Customer Support Desk support@filecentral.io.
ANY CAPITALISED WORDS USED HENCEFORTH SHALL HAVE THE MEANING ACCORDED TO THEM UNDER THIS AGREEMENT. FURTHER, ALL HEADING USED HEREIN ARE ONLY FOR THE PURPOSE OF ARRANGING THE VARIOUS PROVISIONS OF THE AGREEMENT IN ANY MANNER. NEITHER THE USER NOR THE CREATORS OF THIS PRIVACY POLICY MAY USE THE HEADING TO INTERPRET THE PROVISIONS CONTAINED WITHIN IT IN ANY MANNER.
INFORMATION WE COLLECT
We are committed to respecting Your online privacy. We further recognize Your need for appropriate protection and management of any Personal Information You share with us. We may collect the following information:
Personal data including but not limited to Name, Phone Number, Email ID, Address, City.
Tracking Information such as, but not limited to the IP address of your device and Device ID when connected to the Internet. This information may include the URL that you just came from (whether this URL is on the Application or not), which URL you next go to (whether this URL is on the Application or not), your computer or device browser information, and other information associated with your interaction with the Application;
c. Communication, chats, messages. When you communicate with us through email or any other way, we collect information about your communication and any information You choose to provide or disclose. In order to answer your request, we may access information provided by email, chats, purchase history, etc.
This privacy policy also applies to data we collect from users who are not registered as members of this Application, including, but not limited to, browsing behaviour, pages viewed etc. We also collect and store personal information provided by You from time to time on the Application. We only collect and use such information from you that we consider necessary for achieving a seamless, efficient and safe experience, customised to your needs including:
To enable the provision of services opted for by you;
To enable the viewing of content in your interest;
To communicate the necessary account and service-related information from time to time;
To allow you to receive quality customer care services and data Collection;
To comply with applicable laws, rules and regulations;
Where any service requested by You involves a third party, such information as is reasonably necessary by the Firm to carry out Your service request may be shared with such third party. We also do use your contact information to send you offers based on your interests and prior activity and also to view the content preferred by you. The Firm may also use contact information internally to direct its efforts for service improvement but shall immediately delete all such information upon withdrawal of your consent for the same through the ‘unsubscribe’ button or through an email to be sent to support@filecentral.io.
To the extent possible, we provide You with the option of not divulging any specific information that you wish for us not to collect, store or use. You may also choose not to use a particular service or feature on the Application and opt-out of any non-essential communications from the Application.
Further, transacting over the internet has inherent risks which can only be avoided by following security practices yourself, such as not revealing account/login related information to any other person and informing our customer care team about any suspicious activity or where your account has/may have been compromised.
OUR USE OF YOUR INFORMATION
The information provided by you shall be used to provide and improve the service for you and all users.
To provide you with services on your request.
For maintaining an internal record.
For enhancing the Services provided.
For maintaining a record under the legal and statutory provisions.
For more details about the nature of such communications, please refer to our Terms of Service. Further, your data and Sensitive Personal data may be collected and stored by Us for internal record.
We use Your tracking information such as IP addresses, and or Device ID to help identify you and to gather broad demographic information and make further services available to you.
We will not sell, license or trade Your personal information. We will not share your personal information with others unless they are acting under our instructions or we are required to do so by law.
Information collected via Our server logs includes users' IP addresses and the pages visited; this will be used to manage the web system and troubleshoot problems. We also use third-party analytics, tracking, optimization and targeting tools to understand how users engage with our Application so that we can improve it and cater personalized content/ads according to their preferences.
HOW INFORMATION IS COLLECTED
Prior to or at the point of collecting personal information, we are committed to transparently identifying the purposes for which information is being gathered, in compliance with the General Data Protection Regulation (GDPR) and other pertinent Indian data protection regulations. In the event that the purpose of data collection is not explicitly communicated, you reserve the right to request the Firm to provide clarification regarding the purpose of collecting the said personal information. Until such clarification is provided, you are under no obligation to disclose any information.
We undertake to collect and utilize your personal information exclusively for the purposes specified by us, and this will be done within the bounds of the individual's consent or as mandated by applicable laws, including GDPR and relevant Indian data protection regulations. Additionally, we commit to retaining personal information only for the duration necessary to fulfill the specified purposes.
Furthermore, in accordance with the GDPR and Indian data protection regulations, the collection of personal information will be conducted through lawful and fair means, and it will be done with the informed knowledge and explicit consent of the individual concerned. The principle that personal data should be relevant to the intended purposes will be strictly adhered to, ensuring that, to the extent required for those purposes, it remains accurate, complete, and up-to-date.
DATA RETENTION
In conjunction with our commitment to transparently identify the purposes for collecting personal information,
We will retain your personal information only for as long as it is necessary to fulfill the purposes for which it was collected, in accordance with the General Data Protection Regulation (GDPR), Indian data protection regulations, and other applicable laws. The specific retention periods may vary depending on the nature of the information and the purposes for which it was collected.
Upon the expiration of the defined retention period or when the purpose for which the information was collected is no longer applicable, we will take steps to securely and permanently erase or anonymize your personal information, unless further retention is required by law. The determination of the appropriate retention period will be based on factors such as the nature and sensitivity of the data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process the information, and any legal obligations that may necessitate longer retention.
You, as the individual concerned, have the right to request information about the specific periods for which your personal data will be retained, and you may also exercise your rights, as outlined in the GDPR and Indian data protection regulations, to request the deletion or correction of your personal information.
This Data Retention Clause reinforces our commitment to responsible and lawful data management practices, ensuring that your personal information is retained only for as long as necessary to fulfill the purposes for which it was collected and in accordance with relevant data protection regulations.
COOKIES
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. By continuing to browse the site, you are agreeing to our use of cookies. Cookies contain information that is transferred to your computer’s hard drive. You can set your browser to refuse all or some browser cookies, or to alert you when Applications set or access cookies. If you disable or refuse cookies, please note that some parts of this Application may become inaccessible or not function properly. A list of the type of cookies we use is as follows;
1. Strictly necessary cookies. These are cookies that are required for the operation of our Application. They include, for example, cookies that enable you to log into secure areas of our Application, use a shopping cart or make use of e-billing services.
2. Analytical/performance cookies. They allow us to recognize and count the number of visitors and to see how visitors move around our Application when they are using it. This helps us to improve the way our Application works, for example, by ensuring that users are finding what they are looking for easily.
3. Functionality cookies. These are used to recognize you when you return to our Application. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
4. Targeting cookies. These cookies record your visit to our Application, the pages you have visited and the links you have followed. We will use this information to make our Application and the advertising displayed on it more relevant to your interests. We may also share this information with third-parties for this purpose.
Please note that third-parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies. You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Application.
GOOGLE ANALYTICS
We use Google Analytics to help us to understand how you make use of our content and work out how we can make things better. These cookies may follow all visitors of the Application and collect anonymous data on where they have come from, which pages they visit, and how long they spend on the site. This data is then stored by Google to create reports. These cookies do not store personal data or business data. The information generated by the cookie about the use of the Application, including IP address, may be transmitted to, and stored by Google on servers in the United States. Google may use this information to evaluate the visitor’s use of the Application, compiling reports on Application activity for us and providing other services relating to Application activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate any IP address with any other data held by Google. By using this Application, all visitor’s consent to the processing of data by Google in the manner and for the purposes set out above. The Google Application contains further information about Analytics and a copy of Google's privacy policy pages.
EXTERNAL LINKS ON THE APPLICATION
The Application may include advertisements, hyperlinks to other Applications or resources. We have no control over any other Application or resources or contents available on these other Applications, which are provided by companies or persons other than Us. You acknowledge and agree that we are not responsible for the availability of any such external sites or resources, and do not endorse any advertising, services or other materials on or available from such Application or resources. You acknowledge and agree that We are not liable for any loss or damage which may be incurred by you as a result of the availability of those external sites or resources, or as a result of any reliance placed by you on the completeness, accuracy or existence of any advertising, services or other materials on, or available from, such Applications. These external third-party Applications and resource providers may have their privacy policies governing the collection, storage, retention and disclosure of Your Personal Information that You may be subject to. We recommend that you enter the Application and review their privacy policy.
PERMISSION AND ACCESS FROM THE DEVICE
The Application requires permission to access the following features:
Location
Camera
Device Storage
SMS
PDF Viewer
YOUR RIGHTS
Unless subject to an exemption, you have the following rights concerning your data:
The right to request a copy of your data which we hold about you;
The right to request any correction to any personal data if it is found to be inaccurate or out of date;
The right to withdraw Your consent to the processing at any time;
The right to object to the processing of personal data.
The right to complain about a supervisory authority.
The right to obtain information as to whether personal data are transferred to a third country or an international organization.
Where you hold an account with any of our services, you are entitled to a copy of all personal data which we hold concerning you. You are also entitled to request that we restrict how we use your data in your account when you log in.
CONFIDENTIALITY
In addition to your recognition that the Application may contain information classified as confidential by Filecentral.io, you expressly acknowledge and agree to adhere to the strict confidentiality obligations associated with such information. This acknowledgment encompasses a commitment on your part not to disclose, reproduce, or otherwise disseminate any confidential information obtained through the Application without obtaining our explicit and prior written consent.
The confidential nature of your information is of paramount importance to us. We assure you that, unless compelled by legal requirements and obligated to do so by the appropriate authorities, we will not share, sell, or rent your personal information to any third party. This commitment extends to safeguarding your privacy and ensuring that your sensitive details remain protected from unauthorized disclosure.
Moreover, your email address, which is considered personally identifiable information, will be utilized solely for the purpose of facilitating our agreed-upon services. We affirmatively state that we will not engage in the distribution of unsolicited emails, and any communications initiated by us will be directly related to the provision of the services outlined in our agreement.
As part of our commitment to respecting your privacy, you retain full autonomy to opt out of receiving such communications at any given point in time. This discretionary option ensures that you have control over the nature and frequency of communications from Filecentral.io, thereby empowering you to manage your preferences according to your individual needs and preferences.
While we are dedicated to maintaining the confidentiality of information accessed through the Application, it's crucial to recognize that certain exceptions may apply. These exceptions are outlined below:
• Publicly Available Information: Information that is publicly accessible or becomes publicly available through lawful means, not as a result of any unauthorized disclosure.
• Prior Knowledge: If the user can demonstrate that they had knowledge of the confidential information prior to its disclosure through the Application, and such knowledge was not acquired in violation of any confidentiality obligations.
• Independent Development: Information that the user can prove was independently developed by them without reference to or use of the confidential information obtained through the Application.
• Authorized Disclosure: Disclosure of information is permitted when we provide explicit, written consent for such disclosure. Any deviation from this rule requires our prior approval.
• Legal Requirement: If disclosure is necessary to comply with any applicable law, regulation, legal process, or governmental request, the user is authorized to disclose the information. However, the user must notify us promptly and cooperate fully to seek protective measures or limitations on disclosure.
• Protection of Rights: In situations where disclosure is necessary to protect our rights, property, or safety, or the rights, property, or safety of others, and the user can demonstrate a legitimate need for such disclosure.
These exceptions are delineated to provide a clear framework for understanding instances where confidential information may be disclosed without violating the terms outlined in this agreement. It is essential for users to exercise due diligence in ensuring that any disclosure aligns with the specified exceptions and is in compliance with applicable laws and regulations.
OTHER INFORMATION COLLECTORS
Except as otherwise expressly included in this Privacy Policy, this document only addresses the use and disclosure of information we collect from you. To the extent that you disclose your information to other parties, whether they are on our Application or other sites throughout the Internet, different rules may apply to their use or disclosure of the information you disclose to them. To the extent that we use third party advertisers, they adhere to their privacy policies. Since we do not control the privacy policies of third parties, you are subject to ask questions before you disclose your personal information to others.
OUR DISCLOSURE OF YOUR INFORMATION
We may host surveys for survey creators for our Application who are the owners and users of your survey responses. We do not own or sell your responses. Anything you expressly disclose in your responses will be disclosed to survey creators. Please contact the survey creator directly to better understand how they might share your survey responses.
Information collected will not be considered as sensitive if it is freely available and accessible in the public domain or is furnished under the Right to Information Act, 2005, any rules made thereunder or any other law for the time being in force.
Due to the existing regulatory environment, we cannot ensure that all of your private communications and other personally identifiable information will never be disclosed in ways not otherwise described in this Privacy Policy. By way of example (without limiting and foregoing), we may be forced to disclose information to the government, law enforcement agencies or third parties. Therefore, although we use industry-standard practices to protect your privacy, we do not promise, and you should not expect, that your personally identifiable information or private communications would always remain private. We do however assure you that any disclosure of your personally identifiable information shall be personally intimated to you through an email sent to your provided email address.
As a matter of policy, we do not sell or rent any personally identifiable information about you to any third party. However, the following describes some of the ways that your personally identifiable information may be disclosed:
External Service Providers: There may be several services offered by external service providers that help you use our Application. If you choose to use these optional services, and in the course of doing so, disclose information to the external service providers, and/or permit them to collect information about you, then their use of your information is governed by their privacy policy.
Law and Order: We cooperate with law enforcement inquiries, as well as other third parties to enforce laws, such as intellectual property rights, fraud and other rights. We can (and you authorise us to) disclose any information about you to law enforcement and other government officials as we, in our sole discretion, believe necessary or appropriate, in connection with an investigation of fraud, intellectual property infringements, or other activity that is illegal or may expose us or you to legal liability.
ACCESSING, REVIEWING AND CHANGING YOUR PROFILE
Following registration, you can review and change the information you submitted at the stage of registration, except Email ID and mobile number. An option for facilitating such change shall be present on the Application and such change shall be facilitated by the User. If you change any information, we may or may not keep track of your old information. We will not retain in our files information you have requested to remove for certain circumstances, such as to resolve disputes, troubleshoot problems and enforce our terms and conditions. Such prior information shall be completely removed from our databases, including stored ‘back up’ systems. If you believe that any information we are holding on to you is incorrect or incomplete, or to remove your profile so that others cannot view it, the User needs to remediate, and promptly correct any such incorrect information.
SECURITY
We treat data as an asset that must be protected against loss and unauthorised access. We employ many different security techniques to protect such data from unauthorised access by members inside and outside the Firm. We follow generally accepted industry standards to protect the Personal Information submitted to us and information that we have accessed.
However, as effective as encryption technology is, no security system is impenetrable. Our Firm cannot guarantee the security of our database, nor can we guarantee that information you provide won’t be intercepted while being transmitted to the Firm over the Internet.
SEVERABILITY
Each paragraph of this Privacy Policy shall be and remain separate from and independent of and severable from all and any other paragraphs herein except where otherwise expressly indicated or indicated by the context of the agreement. The decision or declaration that one or more of the paragraphs are null and void shall not affect the remaining paragraphs of this privacy policy.
AMENDMENT
Our Privacy Policy may change from time to time. The most current version of the policy will govern our use of your information and will always be on the Application. Any amendments to this Policy shall be deemed as accepted by the User on their continued use of the Application.
CONSENT WITHDRAWAL, DATA DOWNLOAD & DATA REMOVAL REQUESTS
To withdraw your consent, or to request the download or delete your data with us for any or all our services at any time, please email to “support@filecentral.io”.
CONTACT US
If you have any questions or concerns regarding this privacy policy, you should contact us by sending an e-mail to “support@filecentral.io”.